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Expo -Exhibits and Sponsorships

Exhibits

We create the prospectus, design the floor plan, sell the exhibit space, and expertly manage the fulfillment of your event.

Our revenue-boosting exhibit sales tactics adhere to industry best practices and use technology driven planning to increase exhibit sales. 

We offer the following Expo services to our clients:

Strategy and Development

  • Develop an innovative strategy for exhibit and sponsorship sales.
  • Create a floor plan to optimize available space, reflect the event’s concept, and accomplish the association’s mission.
  • Produce a prospectus that generates excitement about the event.
  • Create a budget to track revenue and expenses.
  • Create and track event milestones.

Exhibit Sales

  • Targeted outreach via email and phone.
  • Contact previous exhibitors and sponsors and research and prospect new clients.
  • Send monthly eblasts sent to all prospects highlighting meeting opportunities.
  • Maintain dialogue with industry experts to demonstrate involvement with the meeting and its participants.
  • Track potential sales and activities in Salesforce CRM software.

Exhibit Management

  • Build and manage online the floor plan and financials with CadmiumCD Expo Pro technology.
  • Send booth assignment confirmation, invoices, and communication with event details to all exhibitors and sponsors.
  • Complete weekly financial reporting and check batching.
  • Develop Exhibitor Service kit in conjunction with official service contractor.
  • Work with association staff to facilitate:
    • Program Guide
    • AV, electricity, catering, and internet orders in the Exhibit Hall
    • Create welcome letter with guide, roster, and rules & regulations
    • Send post-event survey
    • Establish priority point system for onsite signups for the following year’s Exhibit Hall.

Sponsorships

We create and sell opportunities that companies want to buy. We work with them to understand their marketing strategies and find sponsorships that achieve their goals and deliver return on their investment.

  • Main point of contact for all sponsorships, including educational content.
  • Work with association staff to facilitate:
    • Signage order
    • Deliverables including structures and promotional items
    • AV, electricity and structures needed for sponsored content