meeting logistics management
Our Experts Can Entirely Manage Your Meeting or Support Your Staff
Our team can source locations, create RFPs, negotiate contracts, and develop event specifications to support your conference, convention, regional meeting, or what have you.
thousands of details
As Every Association Pro Knows, Managing Meetings Requires Tenacity, Flexibility, And Non-Stop Attention to Detail - Thousands of Details
Whether you have a full event staff or no staff, customized convention meeting logistics management services from SB Expos & Events can make running your next convention more seamless. We have the depth of experience and bench strength to step in as your director of events. Or, we can provide logistics support to assist your meetings staff.
SB Expos & Events has managed 8 fully hybrid conventions and 42 virtual conventions for associations.
SB Expo & Events Provides:
- Budget creation, forecasting and invoice coding
- Site selection and contracting
- Housing and room block management
- Vendor management including: official service contractor, AV, IT, EMT, security, temps
- Food & beverage management
- Signage oversight and coordination
- Event specifications creation and review
- Abstract and speaker management
- Event technology support
- Onsite management, including planning site visits
We have a Specialty in Scientific and Medical Meetings
SB has successfully managed scientific and medical conferences
around the world. From conference strategy and logistics, our
dedicated team understands the often-complex requirements
associated with holding medical and scientific conferences.
Successful Meeting Logistics Management is Futile Without Strong Project Management
Utilizing Teamwork project management software, we create a
custom-tailored plan that ensures the overall timeline with key
milestones.
Save Time and Effort with Our Dynamic Event Specification Database
Our proprietary event specifications database allows real-time
review and editing by clients AND vendors to minimize confusion
and save time.
SB Expo & Events manages approximately 4 city- wide conventions and 1 European convention.
We Excel at Maximizing Your Cadmium Event Management Investment!
As a Cadmium Managed Services partner, you benefit from our in-depth knowledge of the Event Mobile App, and eventScribe Website. We can help you make the most of your investment and shorten your learning curve. From expertly setting up the app and website to leveraging onsite features such as badge printing and gathering audience response, we’ve got you covered. 
