meeting logistics management
Our Meeting Logistics Management Experts Can Direct Your Event from Start to Finish or Support Your Staff
Our team can source locations, create RFPs, negotiate contracts, and develop event specifications to support your conference, convention, regional meeting, or other event. Or, we can support your staff at whatever level you choose. We can do it all, or do a little, based on your association’s needs.
thousands of details
As Every Association Pro Knows, Managing Meetings Requires Tenacity, Flexibility, And Non-Stop Attention to Detail - Thousands of Details
Whether you have a full event staff or no staff, SB’s meeting logistics management services can make running your next convention a lot less stressful. We have the depth of experience and bench strength to step in as your director of events; or, we can provide logistics support to assist your meetings staff.

SB Expos & Events managed 8 fully hybrid conventions and 42 virtual conventions for associations over the past year.
SB Expo & Events Provides:
- Budget creation, forecasting, and invoice coding
- Site selection and contracting
- Housing and room block management
- Vendor management including: official service contractor, AV, IT, EMT, security, temps
- Food and beverage management
- Signage oversight and coordination
- Event specifications creation and review
- Abstract and speaker management
- Event technology support
- Onsite management, including planning site visits


We Specialize in Scientific and Medical Meetings
SB has successfully managed scientific and medical conferences
around the world. From conference strategy to logistics, our dedicated team understands the complex requirements
associated with medical and scientific conferences.
Meeting Logistics Management is Futile Without Strong Project Management
Utilizing Teamwork.com project management software, we create a
custom-tailored plan that ensures adherence to a clearly defined timeline with key milestones. No detail is lost and we hold ourselves accountable to every task along the way.
Save Time and Effort with Our Dynamic Event Specification Database
Our proprietary event specifications database allows real-time
review and editing by clients AND vendors to minimize confusion
and save time.

SB Expo & Events manages 4 citywide conventions and one European convention.
We Excel at Maximizing Your Cadmium Event Management Investment!
As a Cadmium Managed Services partner, SB has in-depth knowledge of the Event Mobile App and eventScribe Website. We can help you make the most of your investment and shorten your learning curve. From expertly setting up the app and website to leveraging onsite features such as badge printing and gathering audience response, we’ve got you covered.
