Virtual Event Production - SB

virtual event production

Virtual Events are Here to Stay—We Know How to Keep the Tech Top-Notch

Virtual association conferences existed prior to the global pandemic. But, out of necessity, they came into their own during the COVID-19 outbreak. SB Expos & Events helped dozens of organizations successfully navigate the unique challenges of simultaneous or asynchronous virtual events. With the pandemic in the rearview mirror, we’ve seen that the hybrid convention model—virtual programming combined with an in-person conference—offers clients new ways to expand their impact.

new ways to expand your impact

Virtual Convention Technology Support for Your Hybrid Meeting

Hybrid events do require a new set of skills and approaches. Directors of meetings can’t oversee the entire in-person meeting while simultaneously ensuring the success of the virtual meeting. And the flawless implementation of virtual event technology is critical.

That’s where SB can step in—we can take ownership of all your virtual event actions on the Cadmium Virtual Platform. We’ll run the tech so you can run your next successful hybrid conference!

SB Expo & Events Can:

Coordinate and lead all meetings in relation to digital event
Proactively manage timeline for event deliverables
Work with all stakeholders to produce and execute a successful digital event
Create a digital event schedule that aligns with event goals, mission and platform technology

We’ll Take on Your Cadmium Virtual Platform Ownership to:

Determine user account access levels
Manage integration with registration/AMS and platform; aligns accounts based on purchases; aligns fields
Manage platform settings and load digital content
Set-up Q&A, chat and other platform tools
Create FAQs, “how to” text, and other text for marketing/communications
Ensure easy user experience with system messages, screen tips, etc.
Provide attendee support
Report post-event metrics
Develop training materials for staff, moderators, attendees, etc.

Sponsorship Creation and Integration

Virtual events need to deliver an ROI, too. SB knows how to create
virtual event advertising and sponsorship activations or thought
leadership opportunities. We can:

Assist your sales manager with the creation of virtual event advertising and sponsorships
Create specifications and deadlines for all virtual event sponsorships
Fulfill deliverables for virtual event sponsorships

Educational Program Integration

SB brings our education program management experience to your
virtual event. We can support the virtual educational program and help you:

Determine pre-records, live sessions and rehearsals based on budgeted days with production
Ensure your educational/program manager has the correct platform technical requirements to send to presenters
Create Q&A instructions for your educational/program manager to share with presenters

AV Production Integration

SB can be the overall main point-of-contact for your AV/production partner and manage your AV budget to ensure you don’t go over budget. We will:

Coordinate and oversee pre-records and delivery in conjunction with program/speaker manager
Develop and maintains run of show for AV/production partner
Engage other departments as needed (marcom, program, platform, etc.)
Help create graphic needs in conjunction with marcom
Ensure on screen graphics and moderator scripts align with how the platform works

We Excel at Maximizing Your Cadmium Event Management Investment!

As a Cadmium Managed Services partner, you benefit from our in-depth knowledge of the Virtual Platform to make the most of your investment. From access codes, integration with AV, speaker/moderator management, permission settings, livestreaming, content capturing/uploading and virtual sponsorships, we understand how to make every feature work for you.

Let Us Help You Thrive!

Take a deeper look at our services, check out our association experience, and connect with Colleen Campbell to partner with SB and help your next event realize stellar business!